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Food & Civil Supplies Department

 

Shri. P. Thilothaman
Minister for Food and Civil Supplies
 
 
OFFICE
Room No: 644
2nd Floor
South Block
Secretariat
Statue, Thiruvananthapuram
Tel: 0471-2333371
Mob: 9447584400
Food & Civil Supplies Department Ground Floor
North Sandwich Block
Secretariat
Thiruvananthapuram
Smt.  Mini Antony  IAS
Special Secretary
 
Room No. 378
1st Floor
Main Block, Secretariat
Ph-0471-2322475, 2518880
M: 8301928099
E-mail: secy.food@kerala.gov.in
Website www.civilsupplieskerala.gov.inExternal website which opens in a new window

 

About

 

The Civil Supplies Department discharges the important responsibilities of Public Distribution, enforcement of markets discipline and promotion of consumer awareness and protection of their interest. In the 60s and 70s it won many accolades for the pioneering achievements in the implementation of Universal Rationing System.The Department of Civil Supplies functions under the Department of Food, Civil Supplies and Consumer Affairs of the Government of Kerala.

Kerala State has the privilege of having the best system of Public Distribution in the whole country. The system is evenly spread over the whole state without any distinction between urban or rural. To ensure equitable distribution of the food grains at a fairly low cost to all people especially to the weaker sections of the population. There is a very good net work of wholesale and retail outlets for the distribution of rationed articles under the Public Distribution System. In each Taluk, with every AWD and KWD, a set of ARDs are permanently linked. Under this system, the requirement of each AWD and KWD in the State is fixed and this facilitates the District Supply Officer who is the Departmental Head of the District to make allocation of the Rationed Articles to the Taluks in each district and the Taluk Supply Officer in turn to make allocation to the AWDs and KWDs in his Taluk. State Average of Ration cards per Ration shop is 400. On the supply side, there are 14203 retail outlets at present, in the state.

The Central Norm of one Fair price shop for 2,000 population has already been achieved in Kerala and normally no card holders here need travel more than 2 Kilometer to reach his fair price shop even in the remotest area. However, new fair price shops are being opened mostly in tribal and hilly areas as and when found necessary reviewing the needs of the people of the locality and giving preference to Co-operative sector/ women/ unemployed rural youth/ SC/ ST. Also the department has a state wide monitoring mechanism to watch the availability and prices of various essential commodities so as to prevent food adulteration, hoarding and price hike etc. Timely actions were initiated wherever necessary to prevent such incidence.

Mission & Vision

 

Activities of the Food and Civil Supplies Department attained tremendous achievement during the past three years. Public Distribution System was made more attractive. The ration cardholders deserted the ration shops during 2002-2005 due to the poor quality of ration articles. It was noticed that only two percent of card holders approached the ration shops at that time. Now it is increased to 55 to 60 percentage. This is because of the quality of food grains distributed through PDS. It is the first time in the history of Kerala that the Government of Kerala has started supplying rice at Rs.2 per KG to two lakhs of Below Poverty Line families.

Organization Chart

 

The Public Distribution System in Kerala is enforced by the State Civil Supplies Department which is under the exclusive charge of the Commissioner of Civil Supplies and Secretary to Government, Food, Civil Supplies and Consumer Affairs Department. Under him, there is the Director of Civil Supplies who is the Chief Executive Head of the Department. There is a Controller of Rationing with State wide jurisdiction on matters of Rationing and a Controller of Rationing (Enforcement) having the same status to implement the rules and policies and Assistant Secretaries and staff to assist the Director on administrative matters. There is a Chief Accounts Officer at the Headquarters to look after the accounts. There are four Deputy Controllers of Rationing with zonal jurisdictions whose functions mainly are inspection of subordinate offices and to conduct enquiries on complaints against the dealers and members of the staff etc. There is a Control Room functioning in the Directorate under the supervision of a Statistical Officer who is responsible to collect statistical data required for the effective functioning of the Department. In each district, there is a District Supply Officer who is the head of the Civil Supplies administration of each Revenue District. The concerned District Collector also supervises the work of the District Supply Officer. Under the District Supply Officer, there is a Taluk Supply Officer in each Taluk, who is assisted by Rationing Inspectors. The Three city Corporations of Thiruvananthapuram, Ernakulam and Kozhikode are further divided into two zones each, and a City Rationing Officer is put in charge of each zone. A rationing Inspector has jurisdiction over a Firka where 30 to 40 Retail Ration Shops are functioning. His duties are mainly to sanction rationed articles indented by the Ration dealers and to check and supervise the functioning of each outlet. All the Ration Shops are being inspected by the Officers frequently to guard against malpractice. A Vigilance Officer having state-wide jurisdiction is also been working under the direct supervision of the Director of Civil Supplies 

Services / Activities

 

1. Food & Civil Supplies (A) Department
Phone:0471 2518524

A1
1) Papers related to establishment matters of officers in State Service of Civil Supplies Department.
2) Disciplinary action in respect of officers in State &  Subordinate Service of Civil Supplies Department.
3) Creation and continuance of the posts in the Civil Supplies Department.
4) Departmental Promotion Committee (Higher) in respect of Officers in Civil Supplies Department.
A2
1) Papers related to establishment matters of officers in Subordinate Service of Civil Supplies Department.
2) Compassionate Employment Scheme for the dependants of Government Servants  of the Civil Supplies Department who die-in-harness.
3) Medical reimbursement claim in respect of officials in the Civil Supplies Department.
4) D.P.C.(Lower)  in respect of Civil Supplies Department.
5) Deputation of officials in Civil Supplies Department to SUPPLYCO.
A3
1) Purchase and maintenance of vehicles of Civil Supplies Department.
2) Administration Report of the Civil Supplies Department.
3) Annual Performance Report of Civil Supplies Department.
4) Budgetary  proposals including Resumption, Additional Authorization, Re appropriation and SDG.
5) Plan formulation.
6) Miscellaneous/General papers of the Department except L.A.Interpellation & L.A. Committee recommendation.
7) M.P.'s Conference/Collector's Conference.
8) Staff meeting.
9) Secretaries'  meeting with Chief Secretary.
10) Proposals for consideration by Rent Committee of PWD & permission to avail buildings on rent basis for functioning offices of Civil Supplies Department.
11) Regularization of excess consumption of fuel.
12) Training Programme  for officials in the Civil Supplies Department.
13) Result Framework Document.
14) Establishment  of new offices of Civil Supplies Department.
15) Delegation of Financial powers of officials in Civil Supplies Department.
 

2. Food and Civil Supplies (B) Department
Phone:0471 2518770

B1
1) Sanctioning of new AWDs.
2) Revision Petitions/Appeal Petitions from Authorized Wholesale Distributors of 7 northern districts.
3) Writ Petitions in connection with appointment of AWD licensees, irregularities by AWDs etc. of 7 northern districts.
4) Other Miscellaneous complaints on sanctioning of AWDs, Issuance of AWD licenses, Request for conversion of AWD licenses into Partnership, Inclusion of new members in the Partnership/Dealership etc. of 7 northern districts.
5) Implementation of Smart Ration Cards in PDS.
6) Kerala Rationing Order 1966 and its amendment.
7) Computerization of Civil Supplies Department including End to End Computerization of PDS in the State.
8) Implementation of Direct Transfer of Kerosene  Cash Subsidy & GPS Vehicle tracking of PDS.
 
B2
1) Revision Petitions/Appeal Petitions from the Authorised Retail Distributors throughout the State.
2) Complaints regarding the distribution/quality  etc. of the ration articles issued through the ARDs throughout the State.
3) Other Miscellaneous papers involving  cancellation of ARD license, change of lincensee, complaints regarding appointment of licensee etc. of the ARD throughout  the State.
 
B3
1) All papers  related to Sugar Distribution
2) Sanctioning of new ARDs in the State.
3) Miscellaneous paper  in 'B' Section.
4) Papers related to Food Security including Food Security Bill.
5) Papers related to Food Advisory Committees.
6) Sanctioning of new AWDs (Southern Districts).
7) Revision Petitions/Appeal Petitions from AWDs(Southern districts).
8) Writ Petitions (WP(C))in connection with appointment of AWDS licensee(Southern Districts), irregularities by AWDs (Southern Districts) etc.
9) Other Miscellaneous complaints on sanctioning of AWDs(Southern Districts)/Issuance of AWD licenses (Southern Districts),Request for conversion of AWD licenses(Southern  Districts) in to Partnership, Inclusion of new members in the Partnership/Dealership etc.
10) All papers related to Ration Cards:- Issue of Administrative sanction of the printing and distribution of ration cards & related declaration forms, complaints from the public regarding the non receipt of ration cards,  delay in getting ration cards, conversion of APL ration cards to BPL ration cards etc.
11) Implementation of AAY in the State as per the Guidelines issued by the Government of India and subsequent correspondence with Government of India on AAY (upto the issuance of AAY Ration Cards only).
12) Reports of Legislative Committees.
13) Monthly Rationing Report.
 


3. Food and Civil Supplies (C) Department
Phone: 0471 2518734

 
C1
1) Kerala Vegetable Oils, Vanaspathy and Baby Food Dealers Licensing Order, 1975.
2) Pulses, Edible Oil Seeds and Edible Oils(Storage Control) Orders, 1977.
3) Kerala Pulses Dealers Licensing Order, 1972.
4) Maveli Medical Stores, Petrol Bunks and Kerosene Depots by Kerala State Civil Supplies Corporation.
5) Mobilization of Revenue, Enhancement of License fee etc.
6) Credit facilities to the salaried class.
7) Marketing of Maveli Soaps and other items.
8) Papers relating to Taxes of Kerala State Civil Supplies Corporation.
9) Land Assignment and Storage facilities related to Kerala State Civil Supplies Corporation .
10) Paddy procurement.
 
C2
 
1) Inspection Reports.
2) Papers of Legislative Committees related to Kerala State Civil Supplies Corporation Ltd.
3) Profit making Ventures by Kerala State Civil Supplies Corporation Ltd.
4) Loans of/to Kerala State Civil Supplies Corporation Ltd.
5) Opening of New Maveli Stores and Labham Supplyco Markets.
6) Providing of Essential Commodities to Selected Societies/Co.operative Maveli Stores.
7) MIS by Kerala State Civil Supplies Corporation Ltd.
8) Fair Price/Annapoorna Hotels, Onam/Ramadan/Bakrid/ Christmas fairs and markets.
9) Mid Day Meal Scheme to school children.
10) Government guarantee for Kerala State Civil Supplies Corporation.
11) Papers related to CFRD.
12) Price control of essential commodities.
 
C3
1) Establishment papers in respect of officials in KSCSC Ltd.
2) Disciplinary cases of officers in KSCSC Ltd.
3) Committee on strengthening of Head Office/Regional Offices of KSCSC Ltd.
4) Special Rules related to KSCSC Ltd.
5) Papers related to Board meetings/Annual General Meetings of KSCSC Ltd.
6) Representations of Schedule Caste/Scheduled Tribe in Public Sector Undertakings.
7) Miscellaneous papers of the section.
 
4. Food and Civil Supplies (D) Department

Phone: 0471-2518360

 
D1
 
1) Papers related to Food Grain Dealers Licensing Order, 1967.
2) Papers related to Essential Commodities Act, 1955.
3) Issue of notifications on Central orders related to stock limits.
4) Papers on hoarding and Black marketing of essential commodities and inspection conducted in the open market to check hoarding/black marketing.
5) Papers related to Village Grain Bank Scheme.
6) Allotment of rice under Annapoorna Scheme and furnishing of UC to GOI.
7) Papers related to Commission/Revision of Commission/Arrear amount of existing commission to Ration Dealers.
8) Papers related to Establishment permits and allotments to institutions such as Jails, hospitals.
9) Allotment of rice and wheat under Welfare Institution Scheme/ Issue of ration permit to Welfare Institutions and furnishing Utilization Certificate.
10) Papers related to OMSS(D) Scheme and Adhoc Special allotment to poorest districts.
11) Price control of food items in Hotels.
12) Miscellaneous papers of FCS(D) Dept, including miscellaneous L.A. Questions, Monthly Action Taken under EC Act etc.
 
D2
1) Papers related  to Ration Subsidy schemes.
2) Papers related to TPDS/PDS.
3) All papers related to FCI.
4) All papers related to Ration Dealers.
5) Quality of food grains lifted/distributed through PDS.
6) Allocation/Storage/Movement of food grains(Intermediate storage, Declaration of alternate depots, de-linking/retagging of AWDs, additional allocation, additional adhoc allocation including to poorest districts in the state and special allocation 
of food grains)
7) FCI Zonal Committees & State Consulative Committee Meetings & follow up action.
8) All papers related to sanctioning of free ration.
9) Recommendation of Wadhwa Commission Report including door step delivery of food grains. 
10) Furnishing of U.Cs. on Normal(APL/BPL), Additional & Adhoc(PL/BPL) and Special allocation(Flood/Festival seasons etc.)
11) Monitoring of lifting/Resolving labour/transportation/ operational issues and extension of lifting period.
12) OMSS(D) Special allocation for festival seasons its lifting and Guidelines.
13) Matters related to Kerala Ration Dealers Welfare Fund Board,except establishment matters.
14) Reimbursement of additional transportation charges in respect of AWDs on account of relinking and papers on claiming amount due from FCI.
 
D3
1) Earmarking of PDS Kerosene to Fisheries/Agriculture Sector.
2) Kerosene establishment permit and permits to individuals on special grounds.
3) Revision/Appeal petitions of KWDs.
4) All papers related to allotment and distribution of kerosene under PDS including non-subsidized special purpose kerosene.
5) Committee to control and monitor prices of essential commodities.
6) KWD Dealer Commission.
7) All papers related to monitoring the functioning of LPG plants  and distribution of LPG.
8) All papers related to hoarding/black marketting/confiscation  of LPG/Kerosene.
9) Lok Sabha/RajyaSabha/LA Interpellations related to distribution of petroleum products.
10) Kerala Food & Beverages  Control Act.
11) Monitoring of the distribution of Petroleum Products.
 
5. Food and Civil Supplies (P) Department

Phone: 0471-2517114

 

1) Papers related to Legislative Committees.
2) L.A. Interpellations /Lok Sabha Questions / Rajya Sabha Questions /Legislative Committee Recommendations which are General/Miscellaneous in character.
3) Papers related to Audit Monitoring Committee.
4) Papers related to Governor's Address.
5) Fortnightly report on important Orders.
6) Monthly Business Statement and related papers.
7) Monitoring of Lok Sabha, RajyaSabha questions.             
8) Monitoring of L.A.Interpellation/Assurance.         
        

Schemes and Programmes

 

Major Functions of the department

  1. Issue of new Ration Cards
  2. Implementation of Smart card in selected ARDs
  3.  

Public Distribution System
The Civil supplies department is mainly concerned with the implementation of schemes connected with distribution of Rice, Wheat, Sugar and Kerosene. Targeted Public Distribution System (TPDS) is now followed by the State. The stock of PDS items were allotted by the Central Government is lifted through AWDs and Distributed through ARDs; on the basis of family Ration Cards.

The families are categorised as Below Poverty Line(BPL) and Above Poverty Line(APL).

  • A. Distribution for BPL Cards

BPL card holders will get 35 Kg. of Rice @ Rs. 6.20 per month and the Sugar issue is limited only to BPL card holders now except festival times. Sugar, Kerosene and Wheat will be issued at APL rates to all families under BPL scheme.(See chart). Poorest BPL families may get the following benefits also.

  • B. Annapurna

The Scheme is intended for the benefit of senior citizens above the age of 65 and it is a centrally sponsored scheme. The scheme was implemented in the state with effect from 14-2-2001 and 44579 senior citizens come under the coverage. They are eligible to draw 10 Kg. Rice per month free of cost. Identification of persons is completed in all Panchayats. The allotment under this scheme for a month is 450 tonne.

  • C. Anthyodaya Anna Yojana

This is centrally sponsored scheme. The scheme is intended for the poorest of poor. 238200 house hold in the state identified as the beneficiaries of the scheme. The beneficiary families are entitled for 35 Kg. of Rice per month at a highly subsidised rate of Rs. 3/- per Kg. The identification of such families is going on and is completed in almost all panchayats. The transportation and other incidental expenses of the implementation of the scheme are met by the State Government. Central Allotment for this scheme is 8047 Metric tonnes of Rice per month.

  • D. Distribution to SC/ST/OBC Hostels

Distribution of Rationed articles to SC/ST and OBC hostels were also done by this department. Eligible hostels can apply for the scheme.

  • E. Distribution to APL families

APL families will get all the rationed articles except Sugar from the ARDs which was stopped by the Central Government since April 2001. But sugar will be issued to APL families also during Festival Seasons. For the Issue price of different rationed articles please see the chart given below.

  • Enforcement of Various Acts and Rules

With a view to protect the interests of the consumers, various Control Orders were issued under the Essential Commodities Act and these Acts are administered by the Civil Supplies Department in the State to detect malpractices in the Civil Supplies front and to take remedial measures under the leadership of the Controller of Rationing (Enforcement). In order to curb the price hike, hoarding etc. various measures have been implemented as follows:

a)Open Market Raids
b)Surprise Checks

c)Inspection in AWD, KWD and ARD

 

Important Officials

 


V. K. Bahuleyan, Additional Secretary 0471- 2518225

 

Related Websites

 
Kerala State Civil Supplies Corporation (SUPPLYCO) www.supplycokerala.com
Department of Civil Supplies www.civilsupplieskerala.gov.in
Food Craft Institute website www.fcikerala.org
National Centre for HACCP Certification www.haccpindia.org